Best practices for creating and managing team sites:
What is governance?
An important but often invisible part of any site is its governance model—the set of policies, roles, responsibilities, and processes that you establish to determine how the people in your group use SharePoint.Many organizations have a governance model in place for sites at the Central Administration or site collection level, which is created and maintained by an Information Technologies (IT) department or team.
If you’re a site owner for a sub-site in a site collection, such as a team site, it’s a good idea to create your own additional governance model to address your specific issues.
A governance model makes it easier to:
- Let site users know when they should create a new sub-site, as opposed to creating a list or other site content.
- Make sure sub-sites and content are retired when they’re obsolete, rather than using up your storage space and diluting your search results.
- Ensure that the right people have access to the right content.
- Let sub-site owners know what templates and themes they can use.
- Smoothly transition ownership of a site from one person to another.
Elements of a governance model
Your governance model needs to address topics such as:
- Site creation
- Permissions management
- Information architecture
- Site lifecycle and retirement
- Storage limits
- Classification of information
- Customization
- Data protection
- Navigation
- Search
- Roles and responsibilities for supporting the site